Ledger Admin

Journal Entries

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#	Date	Memo	Amount	✓	AI	Status

Select an entry

Entry

Account	Type	Debit	Credit	✓

Chart of Accounts

Show inactive

Read-only by default. Click Edit, make all changes, then Save once. Prefer deactivate over delete so posted history stays intact. CSV: code, name, name_zh, type, subtype, normal_balance, is_active — Export anytime; Import only in Edit mode (upsert by code).

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Code ▲	Name	Name (中文)	Type	Subtype	Normal	Balance	Unrec.	Pending	Active

Intake

Capture daily sales, vendor payments, and card charges. Mark ready, then import to the journal.

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Date	Kind	Payee	Account	Amount	Status

Tools

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Date	Payee / Merchant	Account	Amount	Expense status	Import

Import expense reimbursements

Imports booked expense requests that are not yet in the ledger. Posted ledger entries are immutable, so only booked expenses are imported — never earlier statuses. Re-run anytime; already-imported requests are skipped.

Import intake (sales / vendor / card)

Imports ready intake rows into posted journal entries. Idempotent — already-imported rows are skipped. Create rows under the Intake tab.

Seed sample journal entries

Posts three balanced sample entries (capital, sale, rent). Idempotent — skips ones already present. Requires chart of accounts.

Giving Counter

Front-line cash/check giving capture. Opens as a separate page (shareable with counters). Same PocketBase collections as before — no schema change.

Open Giving Counter

Giving

Giving Counter submissions for this store.

Open Giving Counter

Filters

Date from

Date to

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Per page:

Date	Store code	Submission ID	Recorder	General	Designated	Other	Grand total	Items
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Paste the giving summary URL or the copied summary text.

Entries

#	Type	Check #	Amount	Category	Designation / Note

Totals

Recorded by: … | Supporter: System

Category	Count	Subtotal
Grand total	—	—

Category	Type	Amount	Check #	Designation	Note
Grand total	—	—

Journal Entries

Quick AI Add

New Journal Entry

Chart of Accounts

Intake

New intake

Reports

Tools

Pending import

Import expense reimbursements

Import intake (sales / vendor / card)

Seed sample journal entries

Giving Counter

Giving

Filters

Journal Entries

Quick AI Add

New Journal Entry

Chart of Accounts

Intake

New intake

Reports

Tools

Pending import

Import expense reimbursements

Import intake (sales / vendor / card)

Seed sample journal entries

Giving Counter

Giving

Filters

🔄 Recover Missing Submission

Entries

Totals

Submission –